Slow first response
A prospect submits at 9 PM. By the time a person opens the inbox, the venue shortlist is already smaller.
Built for Northwest golf clubs
Turn more event inquiries into tours, proposals, and bookings.
Every captured wedding, tournament, and private-event inquiry receives a useful response in under 60 seconds - then consistent follow-up for up to 90 days.
- 01 Works around your current tools
- 02 Installed in 10 business days
- 03 Managed and reported weekly
Live response desk
Saturday evening
Monitoring
Wedding inquiryWebsite form - just now
00:09
Guests140
Preferred dateJune 18
InterestFull venue
Personalized reply sent
Event details captured
Tour options delivered
Human handoff
High-value lead sent to Events
Team alerted with the full conversation
Next follow-up scheduledTomorrow, 10:00 AM
For public, semi-private, municipal, daily-fee, and resort golf properties.
WeddingsTournamentsCorporate outingsBanquetsThe revenue gap
The inquiry arrived.
The follow-up did not.
Your club may already have a website form, shared inbox, calendar, and event software. The leak happens between those tools: nights and weekends, incomplete inquiries, missed handoffs, and prospects who go quiet after the first reply.
This pilot closes that gap without replacing what already works.
Scattered context
Date, guest count, budget, package interest, and staff notes live in different places.
Follow-up fatigue
The first reply goes out. The second, fifth, and tenth touch depend on someone remembering.
Invisible results
Leads may book, decline, or disappear without a clear report tying the result back to the inquiry.
The managed system
One inquiry. One pipeline.
Every next step covered.
We connect the response layer around your existing forms, inbox, calendar, and event tools.
Capture
New inquiries from up to three agreed sources enter one organized event-sales pipeline.
Respond
A personalized acknowledgement uses the event type, date, guest count, and approved club information.
Qualify
The system gathers missing details, offers approved tour times, and routes exceptions to a person.
Follow up
Up to 14 approved touches continue until the prospect replies, books, declines, or opts out.
What gets installed
A complete event response operation in 10 business days.
Not another dashboard for staff to babysit. This is a managed workflow with clear boundaries, weekly monitoring, and a defined handoff to your team.
Days 1-2Audit, baseline, access, and response rules
Days 3-6Pipeline, connections, messages, and routing
Days 7-8Testing, approval, and staff training
Days 9-10Controlled launch and live verification
Included in the pilot
One property
- Revenue-response audit and starting baseline
- Up to three lead sources connected
- Event sales pipeline with staff routing
- Personalized first response and qualification
- Tour booking on one club calendar
- Up to 14 follow-up touches across 90 days
- Dormant-inquiry recovery for eligible leads
- Weekly revenue report and managed optimization
Measured honestly
We report what the system controls - and what your team closes.
The pilot does not promise a made-up number of bookings. It makes the preventable failures visible, removes them, and tracks whether more inquiries reach the milestones that create revenue.
ResponseMedian + 95th percentile
PipelineQualified leads + tours
SalesProposals + bookings
RevenueClub-attributed results
The 90-day pilot
Remove the response gap. Prove the result. Then decide what comes next.
The paid pilot covers implementation, three months of management, one recovery campaign, weekly reporting, and ongoing optimization.
- Launch commitment after access and approvals
- Response-time target measured in every report
- In-scope workflow repairs included
- No rip-and-replace requirement
Founding pilot
90 days
$1,500implementation
+
$1,500per month x 3
Total commitment$6,000
Check the fit
No free trial. No guaranteed revenue claim. One property and one event-sales pipeline.
A strong fit
Your club...
- Markets weddings, tournaments, banquets, or private events
- Receives inquiries through forms, email, calls, or text
- Has a person who can handle tours, quotes, and closing
- Will track outcomes for the full 90 days
Not the right fit
Your club...
- Needs paid ads or a complete website redesign
- Wants software to negotiate contracts or close events
- Cannot assign staff to high-value lead alerts
- Cannot document permission for automated outreach
Start with the gap
How fast does your club respond when an event inquiry arrives tonight?
The first step is a 20-minute Event Response Audit: map the current path, identify the leaks, and decide whether the 90-day pilot fits.
Review the offer again
Built for direct outreach, club walkthroughs, and proposal follow-up.